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The IJIS Factor is the IJIS Institute's blog that covers technology and information sharing and safeguarding topics, including national standards and initiatives.

 

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The IJIS Institute's Corrections Advisory Committee Welcomes 4 New Members

Posted By Alex McAdoo, Wednesday, July 10, 2019

The IJIS Institute is excited to announce and welcome the addition of four new members to the Corrections Advisory Committee. Joe Russo, Kimberly Ramm, Ana Bermudez and Lisa Burlingame have all joined the committee, bringing with them a wealth of diverse knowledge attained from their impactful careers. These professionals help us by providing unique perspectives on the advancement of information sharing standards and assisting the committee as subject matter experts to identify ways to overcome obstacles for other leaders and IT professionals in the corrections communities.

 

Joe Russo currently serves as a researcher with the University of Denver. He has supported a variety of National Institute of Justice funded programs focused on the identification of high priority technology needs of corrections professionals. He has also assisted in the management of projects to provide corrections professionals with better information and tools to perform their important mission. Additionally, Joe serves as the Chair of the American Probation and Parole Association and is also a member of both the American Correctional Association and the American Jail Association’s technology committees.

 

Kimberly Ramm recently joined the Fairfax County Sheriff’s Office as the Applications Manager. This role was created to assist the Information Technology Branch Chief in upgrading and implementing critical systems to support the Sheriff’s vital mission. Ms. Ramm firmly believes in the importance of automating business practices if it supports and streamlines the business needs, as well as to improve efficiencies and accuracies.

 

Ana Bermudez joins the Corrections Committee as the acting Commissioner of New York City’s Department of Probation (DOP). Commissioner Bermudez joined the DOP in 2014 as the city’s first openly gay person, first Latina and second woman to be appointed Commissioner. Throughout her invaluable career, she has prioritized the application of restorative and youth development practices for children and teenagers in the justice system. Since her appointment, she has continued to lead the DOP in their mission to enhance public safety through appropriate and individualized and community-based interventions in the lives of people on probation to enable them to permanently exit the justice system.

Lisa Burlingame has over 29 years of experience with the Oklahoma Department of Corrections, currently serving as the Administrator of Systems Quality Management and Director of Technology and Logistics Operations. During her time with the Oklahoma DOC she has worked in a multitude of different positions, bringing a diverse perspective to the committee.

 

IJIS Corrections Advisory Committee Chair, Fred Roesel, is ecstatic about the future of the Committee and welcomes the expertise of these new team members. When asked about what this means for the direction of the committee, Roesel said “with the addition of these four outstanding individuals to the Corrections Committee, they bring even more value to the committee through their unique insight and experience from the state, county, city and research perspectives in support of the IJIS Mission. I offer my sincere appreciation for their willingness to serve and congratulations upon their appointment!”

 

The committee will be hosting the 4th occurrence of the IJIS Institute Corrections Technology Leadership Forum, Monday, Dec. 9th through Wednesday, Dec. 11th, 2019 at the Hyatt Regency Tysons Corner Center, 7901 Tysons One Place, Tysons Corner, VA. Interested sponsors and professionals who wish to attend may contact Kathy Gattin at IJIS via email at Kathy.Gattin@ijis.org

Tags:  Corrections 

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IJIS Participates in AJA Conference

Posted By Kathy Gattin, Wednesday, April 25, 2018

This week, Members of the IJIS Institute Corrections Advisory Committee and IJIS staff participated in the American Jail Association’s (AJA) 37th Annual Conference & Jail Expo in Sacramento, California (April 21-25, 2018). AJA’s Annual Conference & Jail Expo is the only national event that focuses exclusively on local jails and detention facilities. The conference provides attendees opportunities for education and professional development, networking, and access emerging jail technologies and products.

The IJIS Institute presented Corrections Technology in the Future: Where Are We Heading? on Wednesday, April 25, 2018. This workshop presented the findings from the IJIS Institute’s Corrections Advisory Committee’s Corrections Tech 2020—Technological Trends in Custodial and Community Corrections white paper. The authors identified eight prominent technology trends in corrections, explained how these capabilities are evolving, and discussed where technology may address present and projected business problems. The technology trends discussed included:

  • Technological Support for Alternatives to Incarceration,
  • Cost Avoidance and Reduction of Workloads,
  • Mobility,
  • Big Data and Advanced Analytics,
  • Evidenced-Based Strategies to Manage Correctional Populations,
  • Expanded Information Sharing,
  • Cyber Security, and
  • Standards and Policy.

The presenters were IJIS Members Brian Day and Fred Roesel. Brian Day is the director of product strategy for Syscon Justice Systems and also the chair of the special sub-committee of the IJIS Institute Corrections Advisory Committee that led the effort to research and development the white paper discussed at the workshop. Fred Rosel is the business architect for Marquis Software and the chair of the IJIS Institute Corrections Advisory Committee.

Both Brian and Fred, along with IJIS Institute staff members Bob May and Kathy Gattin, staffed an IJIS Institute booth on the exposition floor, providing information about the organization and our services to conference attendees. They met with representatives from counties, jails, and law enforcement agencies from all over the country, and also engaged with many other exhibitors representing products and services offered to jails and law enforcement agencies.

The IJIS Institute group took time to visit with Robert Kasabian, the executive director of the American Jail Association to discuss common objectives. AJA is a working partner with IJIS in events such as the IJIS Corrections Technology Forums held in 2013, 2015, and 2017.

The IJIS Institute offers our thanks to our Members Syscon Justice Systems and Marquis Software for participating in this important event. 

 Attached Thumbnails:

Tags:  American Jail Association  corrections  corrections technology  jails 

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Promoting Meaningful Information Sharing

Posted By Robert L. May II, Monday, February 29, 2016

Earlier this month I was invited to speak at a special event hosted by the City of Denver Department of Human Services Crime Prevention and Control Commission. The event, Promoting Meaningful Information Sharing, was held in Denver on 23 February intended to help participants:

  • Ensure accurate information on Health Insurance Portability and Accountability Act (HIPAA) and 42-CFR laws.
  • Understand current interpretations and practices regarding HIPAA and 42-CFR laws.
  • Develop common practices used across and within Denver and Colorado agencies.
  • Discuss how Wellness Recovery Action Plans (WRAP) can be used across systems in a digital form.

The event began with general discussions on HIPAA and 42-CFR Part 2 and then I provided the information on criminal justice provisions within HIPAA and 42-CFR. Following my session, there was a presentation on electronic health data exchange and then the rest of the session included scenarios and responses to participant questions.

Also speaking at the event were:

  • Drew Labbo, Chief Information Security Officer & Privacy Officer at Denver Health and Hospital Authority, and he owner and principal of Rocky Mountain HIPAA Guru, which offers HIPAA consulting and HIPAA advisory services.
  • Charles Smith, PhD, Regional Administrator for the Substance Abuse and Mental Health Services Administration (SAMHSA), U.S. Department of Health and Human Services - Region VIII (CO, MT, ND, SD, UT, and WY). Dr. Smith is a Licensed Psychologist and the former Director of the Colorado Division of Behavioral Health and Deputy Commissioner of Mental Health and Substance Abuse for the State of Colorado.
  • Hyla Schreurs, U.S. Department of Health and Human Services, Office for Civil Rights, Rocky Mountain Region, Supervisory Equal Opportunity Specialist. Ms. Schreurs is licensed to practice law in Colorado.
  • Jennifer Hill, Program Coordinator at the Colorado Mental Wellness Network.
  • Lyn Snow, Compliance Officer for Colorado Human Services, Office of Behavioral Health.
  • Kate Tipping, Public Health Advisor and privacy lead on SAMHSA’s Health IT Team. PATRICK FOX
  • Patrick K. Fox, MD,  Chief Medical Officer for the Colorado Department of Human Services and Deputy Director of Clinical Services for the Office of Behavioral Health.
  • Toria Thompson, Behavioral Health Information Exchange Coordinator at CORHIO and is responsible for implementing solutions for the secure exchange of Behavioral Health data within CORHIO’s HIE.

The combined PowerPoint presentations are attached to this post as a resource, and the following were provided as web resources for further information on the topics discussed.

OFFICE OF CIVIL RIGHTS (OCR): http://www.hhs.gov/ocr/hipaa/

  • Full text of Privacy, Security, and Breach Rules
  • HIPAA Privacy Rule summary
  • Covered entity "decision tool" to assist individuals and entities in making these determinations
  • Over 200 frequently asked questions
  • Fact sheets
  • Information about the OCR enforcement program

Substance Abuse& Mental Health Services Administration (SAMHSA): http://www.samhsa.gov/healthprivacy/docs/EHR-FAQs.pdf and http://www.samhsa.gov/about/laws/SAMHSA_42CFRPART2FAQII_Revised.pdf

  • To help providers in the behavioral health field better understand privacy issues related to Health IT, SAMHSA, in collaboration with ONC has created two sets of Frequently Asked Questions (FAQs).

IJIS AND URBAN INSTITUTE:

Opportunities for Information Sharing to Enhance Health and Public Safety Outcomes

GLOBAL STRATEGIC SOLUTIONS WORK GROUP:

Prioritizing Justice-to-Health Exchanges Task Team Final Report

GLOBAL STANDARDS COUNCIL – JUSTICE /HEALTH:

Aligning Justice-To-Health Priority Exchanges Task Team Final Report

Corrections and Reentry:

Protected Health Information Privacy Framework for Information Sharing https://csgjusticecenter.org/corrections/publications/corrections-and-reentry-protected-health-information-privacy-framework-for-information-sharing/

 

Download File (PDF)

Tags:  corrections  HIPAA  information sharing  justice-to-health  mental health  substance abuse 

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Another Successful Corrections Technology Forum

Posted By Robert L. May II, Thursday, December 31, 2015

The Corrections Technology Forum was held earlier this month, 11-13 December, and brought together state corrections administrators, corrections CIOs, probation administrators and technologists, and a limited number of sponsoring industry representatives to engage in direct dialog about current information sharing initiatives and solutions and solutions on the horizon.

Held in Arlington, Virginia, the event was attended by correctional leaders and technologists from 15 state corrections agencies, 5 community corrections agencies and 5 large jail systems. Partnering organizations for the event were the American Correctional Association (ACA), the American Probation and Parole Association (APPA), and the Corrections Technology Association (CTA). The American Jail Association also partnered with IJIS for the 2015 Forum and invited administrators and technologists from 5 large jail systems.

The 2015 Forum included the following topics/discussions:

  • Dr. Alan Shark of the Public Technology Institute spoke about Future Management Schemes for Technology Leadership,
  • Mike Roosa of the Bureau of Justice Assistance presented on the topic of Use of Body Worn Cameras in Corrections,
  • Kshemendra Paul, Program Manager, Information Sharing Environment, provided the luncheon keynote on National Information Sharing – Value to Corrections,
  • Brian Hill of Edevo presented on Secure Connectivity in Corrections,
  • Kamala Mallik-Kane of the Urban Institute talked about Health and Continuity of Care,
  • Innovative Technology for Offender Programming was presented by Heather Erwin,
  • Criminal Intelligence and Collaboration with Correction Agencies was presented by Glenn Fueston, Associate Deputy Director, Washington-Baltimore HIDTA, and
  • Cybersecurity in Corrections was presented by Mike Alagna of Sidetalk Solutions, LLC. 

Industry participants and sponsors included the following IJIS Member companies: Amazon Web Services, CNTinfotech, Esri, LEINTEL, Marquis Software, Microsoft Corporation, Securus Technologies, and Social Solutions. I would like to send them a special word of thanks for their support and participation of this important event.

The 2015 Corrections Technology Forum was the second successful Corrections Forum hosted by the IJIS Institute. The 2013 Forum was attended by practitioners from 21 state corrections agencies and 5 large county probation agencies. Partner organizations in 2013 included ACA, the APPA, and CTA.

There are plans in the works for the 2016 Corrections Technology Forum. If you are interested in sponsoring the Forum next year, please contact me at robert.may@ijis.org.

Tags:  ACA  APPA  Corrections  CTA  information sharing 

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APPA and World Congress Recap

Posted By Robert L. May II, Wednesday, August 5, 2015
Updated: Monday, August 3, 2015

Last month I attended the American Probation and Parole Association (APPA) 40th Annual Summer Institute in conjunction with the World Congress of Correction in Los Angeles. APPA conducts the largest national training institute for community corrections. The IJIS Institute is an APPA Affiliate and, therefore, has a seat on its Board of Directors. One of the many notable events at the 40th Annual Institute occurred at the Board of Directors meeting where APPA Executive Director Carl Wicklund announced he would be stepping down as APPA Executive Director effective 31 July 2015 after nearly 20 years at APPA. Carl stated that it is time to turn the reins of APPA over to new leadership.

The APPA Training Institute provided an opportunity for discussions on the latest theories and examine the newest technologies. One of the sessions most relevant to IJIS involved a presentation titled

Improve Offender Management in the Cloud with Big Data and discussed how making use of big data residing in the cloud holds great potential to provide valuable information for use in conjunction with more traditional data sources to improve management outcomes. Presenters talked about the kinds of information that can be harvested as a new tool in the challenging world of probation and parole and an overview of what the technology is, how it is being used, and in what ways it can be used to support the specific business objectives. Two IJIS members – Iveta Topalova from Microsoft and John Beck from Esri – presented this session along with APPA Executive Director Carl Wicklund. The session focused on the use of geospatial mapping and various use cases of how 44% of big data applications will be used for offender risk management.

The Second World Congress on Community Corrections immediately followed the APPA Institute. Highlights included:

  • Laurence Steinberg, Ph.D., Distinguished University Professor, Laura H. Carnell Professor of Psychology at Temple University who talked about the Age of Opportunity: Lessons from the New Science of Adolescence.
  • Jennifer L. Skeem, Ph.D., Professor and Associate Dean of Research, School of Social Welfare at University of California, Berkeley, spoke about What Works for Justice-involved People with Mental Illness.
  • Fergus McNeill, Professor of Criminology and Social Work, University of Glasgow, Scottish Centre for Crime and Justice Research Glasgow, Scotland, spoke about Desistance and International Offender Case Management and the Impact on Supervision Strategies.

Japan hosted a session on Juvenile and Family Justice Innovations in Japanese Community Corrections. I found one of the most interesting sessions to be one by the United Kingdom on the Transformation of the Delivery of Probation Services in England and Wales. Jim Barton, Deputy Director of Development and Business Change at the UK National Probation Services, National Offender Management Service, England, talked about the process they have undertaken to radically restructure probation services. Before the transformation, 35 organizations were doing a good job and on budget providing probation services across England and Wales. The initiative only involves adult supervision and 170k are under community supervision and 70k are on prerelease. Another 86k are in 106 public prisons and 14 private prisons. The transformation of contracting with 21 community rehabilitation companies was done to save money and the reoffending rates were too high. The new effort privatizes probation services with a different firm in each jurisdiction and uses payment by results to incentivize the providers to use evidence-informed practices. Ten quality criteria are used to assess needs and responsivity. The priorities of the transformation are to enhance public safety and support the offender using a balanced approach of enforcement and offender support. A key to this new approach is a shift away from telling providers what to do and instead allowing the various providers to decide in order to allow for innovation. Prisoners were moved around the country to get them into facilities closer to home. A portal was created to replicate and share offender information.

I could not end this blog post without saying something about Carl’s contributions to the field of corrections over the past 20 years. On behalf of the IJIS Institute, I want to thank Carl for his steadfast friendship and support and his significant contributions to the field of corrections, community corrections, law enforcement on so many levels, and through so very many projects and initiatives. His contributions to the Global Advisory Committee, the N-DEx working group, and so many other work groups have truly helped shape criminal justice in this country. Thanks so much for all you have done and all you will do. I know you have plenty of contributions yet to come in the next phase of your career.

Tags:  APPA  community corrections  corrections  probation  World Congress 

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Mid-year Briefing Spotlight: Industry and Corrections Moving Forward

Posted By Andrea A. Walter, Saturday, August 1, 2015

Want to see a small bit of the content from yesterday’s Mid-year Briefing in Atlanta, Georgia. Here are some highlights of Tom Herzog's Luncheon Keynote.

  • Business is a relationship and government relies upon its private sector business partners to help foster and promote innovation. IJIS is an organization that helps to promote and accelerate these efforts.
  • Public/private partnerships are the backbone of innovation in public sector work and critical to public safety work.
  • "Government needs business partners, not vendors. Vendors are people from whom we buy hotdogs, not software and services!"
  • 10 Value Propositions for Corrections in 2015-16:
  1. Body worn cameras - and the data management of the outputs
  2. Education of incarcerated individuals - using video and tablets as accelerators of innovation in corrections education.
  3. Family Reunification through video conferencing - another opportunity for tablet use.
  4. Medical - among the highest cost centers for the corrections industry, EMS and EHR are critical business drivers to help contain and reduce operating costs.
  5. Complex Analytics - use of new and powerful computing techniques will allow DOC administrators to open previously closed or untapped data sources to provide analytics to better understand prison violence and program success.
  6. Cell Phone Detection - contraband cell phones continue to be among the preeminent threats to correctional safety.
  7. Information sharing with LEOs - corrections rich data stores, which include known associates, STGs, visitors, persons called, and money transfers are critical data elements to assist in crime fighting.
  8. Legacy Renewal/Conversion - many correctional systems are still operating on 1970's computing technology, including mainframe and cool based systems.
  9. Email for incarcerated individuals.
  10. Telephones and improved analytics for persons called and recorded calls.
  • Five Future Value Propositions for industry work with Corrections:
  1. Prison population reduction and the value proposition of community supervision with enhanced technology.  
  2. Bail Reform and how technology can be used to help ensure safe pre-trial, pre-adjudication release to the community.
  3. Smart Apartments that make use of new monitoring techniques to help facilitate community supervision.
  4. Group Sourcing software to help enlist public input into new initiatives and place-based policy initiatives.
  5. Public/Private partnerships that make use of new performance-based funding options to include ideas like Social Impact Bonds (SIBs) and Purpose-based economic alternatives.

For more information contact Tom at any of the following or post your comments here on the blog:

  • Email:     Tom.Herzog@gmail.com
  • Twitter:    @tomherzog3
  • LinkedIn:  Thomas Herzog
  • Phone:      (518) 506-0000

Tags:  analytics  body worn cameras  Corrections  information sharing  Mid-year briefing 

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Global Service Development Workshops

Posted By Robert L. May II, Thursday, July 2, 2015

The Global Justice Information Sharing Initiative (Global) serves as a Federal Advisory Committee (FAC) and advises the U.S. Attorney General on justice information sharing and integration initiatives. Global was created to support the broad scale exchange of pertinent justice and public safety information. It promotes standards-based electronic information exchange to provide the justice community with timely, accurate, complete, and accessible information in a secure and trusted environment.

Global is conducting a series of service-development workshops in June and July in Denver in which I have been participating for the IJIS Institute. The goal of these workshops is to build upon the data analysis work of Global's Corrections Management and Reentry Task Team, which recently reviewed the risk-needs instruments used across the country. The work groups are comprised of subject-matter experts on the various topics related to data elements found across the multiple risk needs tools related to the four topic areas: 1) Medicaid Eligibility, Enrollment, & Suspension, 2) Mental Health & Anti-Social Behavior, 3) Substance Abuse, and 4) Education (a virtual work shop). The IJIS Institute’s involvement in these workshops is a result of our participation on the Corrections Management and Reentry Task Team and on Justice Health information sharing. The work group discussions have been rich in content as the SMEs include many practitioners from the health and justice fields.

 

Tags:  Corrections  Global  justice-to-Health  Reentry 

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IJIS Corrections Projects Continue to Make Progress

Posted By Kathy Gattin, Monday, June 22, 2015
Updated: Monday, June 15, 2015

In 2003, the Prison Rape Elimination Act (PREA) was signed into law. In August of 2012, the final PREA rule became effective requiring confinement facilities to comply in order to prevent, detect, and respond to all possible PREA occurrences. PREA regulations require agencies to collect data on PREA incidents, with financial penalties for non-compliance. Beginning in 2014, the IJIS Institute, enlisted the help of experts representing key national organizations to form a national PREA Working Group with the goal of creating a national PREA Data Standard that would help agencies to identify critical PREA data elements to exponentially improve overall information sharing, data analysis, and data quality for effective and efficient sharing of information for PREA-related events. Our partner organizations in this effort included: American Correctional Association, American Jail Association, American Probation and Parole Association, Corrections Technology Association, International Association of Chiefs of Police, Council of State Governments Justice Center, PREA Resource Center, National Institute of Corrections, Bureau of Justice Assistance, as well as practitioner advisors from six state departments of correction (Arkansas, Iowa, Minnesota, Montana, Mississippi and New Mexico). Each of the state departments of correction that participated with the working group were interested in becoming pilot sites for implementation of the PREA Data Standard, and, in late March of 2015, three of these states were selected by BJA as pilot sites for implementation: New Mexico, Iowa, and Arkansas. Project implementation teams have been formed by each of the three pilot sites and IJIS staff will be working with each of the pilots throughout the implementation process.

Along with the PREA Data Standard implementations, efforts are currently underway to implement the Corrections Information Sharing (CIS) Service Specification in Illinois, Iowa, and Tennessee corrections agencies. The implementations are a part of the Bureau of Justice Assistance’s Corrections Information Sharing in Support of Reentry projects. The CIS Service Specification was developed with the guidance of an advisory board which included representatives of practice associations, corrections practitioners, and representatives of the technology industry. Although each pilot site has a slightly different information exchange planned with their respective implementation, all are aimed at improving reentry success and, thereby, improving public safety. Although the initial implementations will have a specific focus, the states will be able to expand the data types they exchange in the future using the CIS Service specification which enables offender data exchanges from point of arrest to release from supervision.

Questions about IJIS corrections activities or the PREA Data Standard? Feel free to comment or contact me directly at kathy.gattin@ijis.org.

Tags:  corrections  CTA  implementation  PREA  reentry 

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Fostering Collaboration at the CTA Summit

Posted By Ashwini Jarral, Tuesday, June 16, 2015

Last week, IJIS Institute staff attended the Corrections Technology Association’s 2015 Annual Technology Summit held in Daytona Beach, Florida. The theme for the Summit was Collaborate, Connect, and Innovate. Many of you within the IJIS Institute membership will notice that the CTA Summit theme aligns well with the IJIS mission. IJIS Institute and CTA have enjoyed a long-standing partnership through which we have collaborated, connected, and collectively developed innovative products and solutions for the corrections community.

The IJIS Institute met with the CTA leadership in advance of the conference to explore future collaboration opportunities. The meeting was very beneficial as the two organizations have a number of initiatives to work on going forward that will be of benefit to members of both organizations.

The 2015 CTA Annual Technology Summit was a true reflection of the journey that CTA members and IJIS Institute members have taken together to influence the way technology and standards impact day-to-day Corrections operations.

The CTA Summit was attended by CIOs representing more than 25 states and county jails. The agenda for the CTA Summit this year included a keynote address provided by Adam Gelb, Director – Public Safety Performance Project, The Pew Charitable Trusts. Gelb addressed the audience on the public safety project which helps states advance policies and practices in adult and juvenile sentencing and corrections to promote public safety, hold offenders accountable and control corrections costs.

The CTA agenda also include speakers from IJIS Institute member companies HP, Marquis Software, Securus Sierra Systems, Software AG, and included topics on data integration, cloud computing, and the use of geospatial concepts in corrections.

I served as moderator for a workshop session at the conference on Addressing the Data Standardization Challenges Resulting from PREA, that included IJIS Senior Project Manager Kathy Gattin, Fred Roesel, IJIS Corrections Advisory Committee Chair, and John Daugherty, CIO for the Montana Department of Corrections. The session provided an overview on the development of the PREA Data Standard to a very full room of interested CTA conference attendees. The feedback we received on the CTA Summit PREA workshop was very positive and enthusiastic, with many states and counties interested in adoption of the PREA Data Standard.

Tags:  Alliance Partner  Cloud Services  Collaboration  Corrections  CTA  Geospatial  PREA 

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