State Background Check Information
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National Background Check State Resource Guide

The IJIS Institute's Background Check Task Force created this resource as a quick reference about how each state processes non-law enforcement background checks. This Guide is provided as a resource for members of the technology industry to assist when initiating background checks in the course of their work with law enforcement agencies.


Alaska (AK) Background Check Information

1. Agency with the authority to run the background check process

The Alaska Department of Public Safety

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

Yes

3. Authorized channelers.

No authorized channelers.

4. Required documents to initiate a background check.

Submitter must request a client number to submit fingerprints; letter must include statutory authority to obtain criminal history record information, and include a point of contact with phone number and email address. For security clearances, appropriate forms must accompany the fingerprints. Security awareness training is required within 60 days of clearance.

5. Preferred method of submission of required information.

US Postal Service

6. Are fingerprint cards from outside the state accepted?

Yes, via US Postal Service.

7. Process for non-criminal justice checks:

One sets of prints is required. Alaska does not require a state card in addition to the FD258. Fingerprints must be submitted on the FD258 and may not be submitted electronically.

8. Time required for obtaining results of a non-criminal-justice background check.

Usually within 30 days.

9. Fees involved.

The fee for taking fingerprints is whatever fee a private vendor charges. There is no fee for running checks against state repository databases and no fee for running checks against FBI databases.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

The Department of Public Safety retains the fingerprints; relocation within the state with the same employer does not require the resubmission of fingerprints.

12. Does the state have a RapBack program? If so, are there fees for participating?

N/A

Other notes or relevant information.

N/A

Last updated: January 2019.


Arizona (AZ) Background Check Information

1. Agency with the authority to run the background check process

Arizona Department of Public Safety (AZDPS)

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

Yes, Title 28, C.F.R. § 20.33 and Arizona Revised Statute (A.R.S.) § 41-1750.

3. Authorized channelers.

Yes, for licensing purposes only.

4. Required documents to initiate a background check.

Authority (state statute) to conduct background, application, fingerprints, and appropriate fee.

5. Preferred method of submission of required information.

US Postal Service or in person.

6. Are fingerprint cards from outside the state accepted?

Yes, but they must be mailed.

7. Process for non-criminal justice checks:

If the vendor(s) is working for AZDPS, they are backgrounded through the DPS Human Resources. If the vendor(s) is working on behalf of another criminal justice agency in Arizona, that agency is responsible for conducting the background check in accordance with the FBI CJIS Security Policy. One set of prints is required. A state card is not required in addition to the FD258. Fingerprints may be submitted on cards. Fingerprints can not be submitted electronically at this time.

8. Time required for obtaining results of a non-criminal-justice background check.

One to three days.

9. Fees involved.

The fee for taking fingerprints depends where/who takes the prints. The fee for running the checks against state repository databases and for running checks against FBI databases is $22. Business checks, money orders, or cashier’s checks are accepted. If payment is coming from another state agency, we can accept an electronic transfer.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

No, not at this time.

12. Does the state have a RapBack program? If so, are there fees for participating?

N/A

Other notes or relevant information.

N/A

Last updated: January 2019.


Colorado (CO) Background Check Information

1. Agency with the authority to run the background check process

Colorado Bureau of Investigation, 690 Kipling Street, Suite 3000, Denver, CO 80215-5825
(303) 239-4201
https://colorado.gov/pacific/cbi/employment-background-checks

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

 Colorado Bureau of Investigation

3. Authorized channelers.

 None

4. Required documents to initiate a background check.

Signed agreement with SBI, Method of payment, active contract with CJIS language, Fingerprint instructions, Blue 10 print card (FD258)

5. Preferred method of submission of required information.

US Postal Service

6. Are fingerprint cards from outside the state accepted?

Yes

7. Process for non-criminal justice checks:

Information can be found at: https://colorado.gov/pacific/cbi/employment-background-checks

8. Time required for obtaining results of a non-criminal-justice background check.

7-10 business days

9. Fees involved.

$39.50 per fingerprint card submitted

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

Yes, through the Colorado Bureau of Investigation

12. Does the state have a RapBack program? If so, are there fees for participating?

Yes. Currently only state data. Have applied for the FBI Rap Back program.

Other notes or relevant information.

N/A

Last updated: August 2018.


Connecticut (CT) Background Check Information

1. Agency with the authority to run the background check process

Connecticut State Police

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

DCF Vendors or contractors with access to the department's records are submitted under CT general Statute section 17a-6a. Law enforcement vendors or contractors are submitted under NFUF as contractors.

3. Authorized channelers.

No channelers are authorized.

4. Required documents to initiate a background check.

State Police vendors or contractors are required to complete paperwork with the Human Resources Unit. Other law enforcement vendors and contractors only need the fingerprint card.

5. Preferred method of submission of required information.

US Postal Service.

6. Are fingerprint cards from outside the state accepted?

Yes, via US Postal Service.

7. Process for non-criminal justice checks:

Receipt of fingerprints and fees by mail. When fingerprints are required, one set of prints must be submitted. There is no requirement for a state card in addition to the FD258. Fingerprints may be submitted on cards and also may be submitted electronically (authorized submitters).

8. Time required for obtaining results of a non-criminal-justice background check.

8 to 12 weeks.

9. Fees involved.

There is a fee for taking fingerprints. The fee for running checks against state repository databases is $75 and the fee for running checks against FBI databases is $13.25. The state accepts cash, check, or money order.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

No.

12. Does the state have a RapBack program? If so, are there fees for participating?

N/A

Other notes or relevant information.

N/A

Last updated: February 2019.


Delaware (DE) Background Check Information

1. Agency with the authority to run the background check process

Delaware State Police, State Bureau of Identification, 655 S. Bay Rd., Dover DE 19901
302.739.5871

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

There is a state statute.

3. Authorized channelers.

There are no authorized channelers.

4. Required documents to initiate a background check.

A photo ID, fingerprint cards, and a signed verification and release of information form.

5. Preferred method of submission of required information.

By US Postal Service.

6. Are fingerprint cards from outside the state accepted?

DE will accept fingerprint cards from people living outside the state and printed by an out-of-state police department.

7. Process for non-criminal justice checks:

Requires a photo ID and verification and release forms signed. Agencies not under 92-544 will receive conviction data only. One set of prints are required. There is no need to provide a state card in addition to the FD258. Fingerprints may be submitted on cards or electronically.

8. Time required for obtaining results of a non-criminal-justice background check.

Usually two to four weeks.

9. Fees involved.

Fee for taking vendor/contractor fingerprints is $52-65. Fee for running checks against state repository databases is $52. Fee for running checks against FBI databases is $12. Forms of payment accepted include cash, business check, certified and cashier's checks, money orders, and Mastercard, Visa, and Discover credit cards.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

Yes.

11. Does the state have a RapBack program? If so, are there fees for participating?

There is currently an in-state RapBack program with no fee. There will be a Federal RapBack program in the near future with fees.

Other notes or relevant information.

Requirement for CJIS training certification is attending a training class.

Last updated: October 2018.


Florida (FL) Background Check Information

1. Agency with the authority to run the background check process

Florida Department of Law Enforcement
http://www.fdle.state.fl.us/

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

There is a state statute that authorizes this type of backgorund check.

3. Authorized channelers.

Typcially for in state contractors, they have their prints taken at a law enforcement agency where they will be working

4. Required documents to initiate a background check.

None. In-state contractors will work with the law enforecement agency to collect prints through LiveScan.

5. Preferred method of submission of required information.

For in-state contractors, prints are taken at the law enforcement agency where they will be working.

6. Are fingerprint cards from outside the state accepted?

Yes, for out-of-state contractors, a FD258 card can be used and mailed to FDLE for processing.

7. Process for non-criminal justice checks:

In-state, prints are collected via LiveScan. For out-of-state, prints are received by mail and processed. Only one fingerprint card is required (FD258) for out of state contracts.

8. Time required for obtaining results of a non-criminal-justice background check.

Three business days.

9. Fees involved.

Contractors may be charged a fee by the agency for processing of fingerprint cards. There is no charge for the state or federal criminal history check.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

FDLE does not use a clearinghouse and does not retain fingerprint data. Each new agency will require another fingerprint submission and background check.

11. Does the state have a RapBack program? If so, are there fees for participating?

 

Other notes or relevant information.

N/A

Last updated: October 2018.


Idaho (ID) Background Check Information

1. Agency with the authority to run the background check process

Idaho State Police Bureau of Criminal Identification

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

None. They are submitted by the criminal justice agencies to the state and federal repositories under a ‘J’ purpose code.

3. Authorized channelers.

Not at this time.

4. Required documents to initiate a background check.

For agencies with a 92-544 approved statute or criminal justice agencies, the fingerprint submission is all that is required. For other fingerprint-based checks, Idaho has a request form to be filled in and submitted along with the fingerprints.

5. Preferred method of submission of required information.

Some state agencies with approved 92-544 statutory authority and the majority of submitting criminal justice agencies send fingerprint and demographic information electronically. Those agencies that don’t have livescan capabilities submit hard cards through the mail or in-person. ISP prefers electronic submission as it reduces the timeline for submission and processing and eliminates state agency errors in data entry.

6. Are fingerprint cards from outside the state accepted?

Yes. We accept via US mail or in-person submission.

7. Process for non-criminal justice checks:

Fingerprints for vendors or contractors are submitted by the agency for which the vendor or contractor is providing service. We do not run vendor or contractor fingerprint background checks without an Idaho agency submitting them for work being done at their facility. One set of prints is required. A state card is not required in addition to a FD258. Vendor/contractor submissions must be submitted on cards and cannot be submitted electronically.

8. Time required for obtaining results of a non-criminal-justice background check.

Vendor/contractor background check approvals are posted to a private intranet webpage when complete. Agencies are expected to check the intranet regularly and contact the state if they do not see responses for their vendor/contractor within one to two weeks.

9. Fees involved.

The fee for taking fingerprints depends on the agency submitting them. If it is an agency that does it’s own fingerprinting, there may not be a charge. Some vendors may have to have prints collected at another location and may have to pay for that service. There is no fee for running checks against state and FBI repository databases for a criminal justice agency running them as criminal justice employment, there is no charge. Accepted forms of payment include cash, check, and credit card.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

If the prints are run as criminal justice employment under purpose code ‘J’, the prints are retained. The approval is maintained on a private intranet webpage available only to criminal justice agencies in the state. Any criminal justice agency may review the list of approved names (and date of approval) from a check submitted by another agency and accept the approval in lieu of running another background check, if desired. There is no requirement for criminal justice agencies to accept the approval available on the state’s list.

12. Does the state have a RapBack program? If so, are there fees for participating?

Not applicable.

Other notes or relevant information.

If a vendor/contractor does not pass approval to be on the state list, the criminal justice agency may submit a waiver request to the state CSO to allow for a secondary review.

Last updated: February 2019.


Indiana (IN) Background Check Information

1. Agency with the authority to run the background check process

Indiana State Police

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

Yes

3. Authorized channelers.

The State of Indiana has an applicant livescan vendor (non-channeler) that collects electronic prints with PII and submits them to ISP for processing. This is used in a limited capacity to process CJIS backgrounds.

4. Required documents to initiate a background check.

The background packet includes: FBI Applicant Fingerprint Cards, information and release forms, and signed CJIS Security Addendum. Applicants are also required to complete CJIS Security Awareness Training within six months.

5. Preferred method of submission of required information.

Methods of submission include US Postal Service and in person; online submissions are not accepted at this time. See the response to #3 above for an explanation regarding channelers.

6. Are fingerprint cards from outside the state accepted?

Yes with the background packet; they should be submitted via US Postal Service.

7. Process for non-criminal justice checks:

ISP vendors submit the background packet mentioned above directly to ISP who processes and evaluates the results. ISP relies on local law enforcement to submit the background packets to ISP for their CJIS vendors. When fingerprints are required, two sets of prints must be submitted. The state does not require a state card in addition to the FD258. Fingerprints may be submitted on FBI Applicant cards and may be submitted electronically (see #3 above).

8. Time required for obtaining results of a non-criminal-justice background check.

Approximately 15 business days.

9. Fees involved.

No fees.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

No.

12. Does the state have a RapBack program? If so, are there fees for participating?

N/A

Other notes or relevant information.

N/A

Last updated: January 2019.


Kansas (KS) Background Check Information

1. Agency with the authority to run the background check process

Kansas Bureau of Investigation - Information Services Division
1620 Southwest Tyler Street, Topeka, KS 66612-1837, (785) 296-8200
http://www.kansas.gov/kbi/criminalhistory/

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

 The state references the FBI CJIS policy, as authorization to do these background checks.

3. Authorized channelers.

 Channelers are not used.

4. Required documents to initiate a background check.

Completed FD258, fingerprint card

5. Preferred method of submission of required information.

a. Online – Livescan
b. US Postal Service
c. In person if available

6. Are fingerprint cards from outside the state accepted?

Kansas will accept FD258 fingerprint cards from other states, provided through the mail.

7. Process for non-criminal justice checks:

Private-sector contractors typically are fingerprinted by the agency they contract with. The agency, submits the fingerprints electronically via Livescan or mails the fingerprint cards to KBI. The background check results are provided back to the agency. Contractors can have fingerprints taken in other states and mailed to the agency they are contracting with. These local agencies will then forward the prints on to KBI for processing.

When fingerprints are required, one completed set is all that is required. The state does not require a state card in addition to the FD258. Fingerprints can be submitted on cards but Livescan submissions are preferred. Electronic submissions are accepted through Livescan.

8. Time required for obtaining results of a non-criminal-justice background check.

Turnaround time – 2-3 days. Seasonal change could be 7-10 days.

9. Fees involved.

There is usually no fee for taking vendor/contractor fingerprints if they go to the agency they are working with. There is no fee for running a check against state repository databases for criminal justice vendors. There are no fees for running a check against FBI databases.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

There currently isn’t a central repository to share background check results with other agencies.

12. Does the state have a RapBack program? If so, are there fees for participating?

There is a Kansas only RapBack - $3 per year per fingerprint card, after the first year.

Other notes or relevant information.

The requirement for CJIS training certification is a Security Awareness Training Certificate. It is provided through CHP.

Last updated: August 2018.


Minnesota (MN) Background Check Information

1. Agency with the authority to run the background check process

Minnesota Bureau of Criminal Apprehension

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

Yes. Minnesota Statutes Section 299C.46.

3. Authorized channelers.

There are FBI-approved channelers in Minnesota, but they are not authorized to collect and submit fingerprints for statutory background checks, such as this.

4. Required documents to initiate a background check.

Requests are received from a variety of sources, email, phones, service desk and others. The requesting vendor is provided a company screening form to complete and a contract that includes the FBI Security Addendum. Upon execution of the contract the company is sent 1) a background investigation packet for all relevant employees that includes an authorization/consent section and FBI Security Addendum, 2) a fingerprint card thay must be submitted with the background investigation form, and 3) a fee notification is included with the background investigation form for fingerprint processing.

5. Preferred method of submission of required information.

Online is the preferred communication (BCACJISSATScreening@state.mn.us). Submission of fingerprint/background investigation packets is also accepted by US Postal Service and in person.

6. Are fingerprint cards from outside the state accepted?

Yes, if the individual is out of state they should be fingerprinted at a criminal justice agency. The fingerprints, completed forms and fee should be directed to: BCA, Attn: CHA Unit, 1430 Maryland Ave E, St. Paul, MN 55106.

7. Process for non-criminal justice checks:

We perform fingerprint-based state and federal criminal history background checks. Just one set of fingerprints is required. Just the Federal FD258 Applicant Card is rquired. The only accepted method is submission on cards; there is not currently the ability to accept the requests electronically.

8. Time required for obtaining results of a non-criminal-justice background check.

Depending on the workload, one to three weeks.

9. Fees involved.

The fee for taking fingerprints is $10.00. The fee for running checks against state repository databases is $15.00. The fee for running checks against FBI databases is $18.25. Accepted forms of payment are cash or check.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

The MN BCA does not retain cards for CJIS contractors, however, when the fingerprint check comes back cleared the vendor creates an account in CJIS Online, an application of the Peak Performance Solutions company. The account includes identifying information, a date showing when they reviewed and passed the appropriate level of Security Awareness Training (SAT), and the date the fingerprint check was completed as clear. This date is retained for five years at which time the employee must recertify through another complete background investigation process including fingerprint checks and SAT certification.

12. Does the state have a RapBack program? If so, are there fees for participating?

Not applicable.

Other notes or relevant information.

The MN BCA maintains an online central repository that CJIS agencies can check for company and employee clearance in MN through the CJIS Online application. The MN BCA also maintains a spreadsheet for each company that agencies can ask us to check.

Last updated: February 2019.


Montana (MT) Background Check Information

1. Agency with the authority to run the background check process

Criminal Records & Identification Services, Division of Criminal Investigation, Montana Department of Justice
2225 11th Avenue, Helena, MT 59601
Phone: 406.444.3625 Fax: 406.444.0689

2. State statute (Pub. L. 92-544) or authority that authorizes submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

Montana is complying with the FBI CJIS Security Policy requirements, 28 CFR 20.11 and 44-5-405 Montana Code Annotated.

3. Authorized channelers.

No.

4. Required documents to initiate a background check.

Currently, Montana is just requiring fingerprint cards.

5. Preferred method of submission of required information.

Montana accepts submissions online, via US Postal Service, and in person. Montana only accepts Livescan submissions from Montana locations.

6. Are fingerprint cards from outside the state accepted?

Yes, out of state fingerprint cards mailed to Criminal Records are accepted.

7. Process for non-criminal justice checks:

Montana is currently developing a vendor management process.

When fingerprints are required, two sets of prints must be submitted. The state does not require a state card in addition to the FD258. Fingerprints may be submitted on cards and they may be submitted electronically from in-state Livescans.

8. Time required for obtaining results of a non-criminal-justice background check.

2-4 weeks.

9. Fees involved.

The fee for taking vendor/contractor fingerprints is $5 if prints taken at Criminal Records. There is no fee for running checks against state repository databases nor is there a fee for running checks against FBI databases. The state accepts cash, checks, and credit cards for the $5 fingerprint fee.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

No.

Other notes or relevant information.

CJIN Security Waiver Policy - Effective October 1, 2017

CJIN terminal agencies must submit a state and national fingerprint-based background check, and review the fingerprint-check results, for: all CJIN users; all personnel receiving CJIN criminal justice information (i.e. officers); all IT personnel supporting CJIN terminals and criminal justice record systems (i.e. LAN Managers, CAD/RMS vendors); and all individuals with unescorted access to CJIN terminals, networks, and record storage areas (i.e. janitors).

A CJIN system security waiver is required whenever a CJIN terminal agency discovers an individual has: an active warrant of arrest for a criminal offense; a felony arrest, even if the disposition is missing, deferred or dismissed; a felony conviction, even if the disposition is missing, deferred or dismissed; and/or three or more misdemeanor convictions within the last 10 years, excluding dismissed records.

Prior to requesting a CJIN system security waiver, the Agency Administrator, or his/her designee, is expected to investigate the circumstances surrounding the record(s) and evaluate the risk to the CJIN system security.

If the Agency Administrator determines the individual is not a serious threat to CJIN security and wants to continue with access, a written waiver request must be submitted to CJIN Services. The waiver letter must include the following: the name, personal identifiers (i.e., Date of Birth, Social Security Number) and position of the individual with the record; the circumstances surrounding the record event(s); and the reason the Agency Administrator feels the individual is not a threat to CJIN system security. The waiver request must be signed by the Agency Administrator, documenting the Administrator’s responsibility for and support of CJIN access for the individual with a record.

If you have any questions, contact CJIN Services (406) 444-2800.

Last updated: December 2018.


Nevada (NV) Background Check Information

1. Agency with the authority to run the background check process

Nevada Department of Public Safety, Records and Compliance Division
http://rccd.nv.gov/

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

Nevada has a state statute that provides for background checks for non-criminal background checks.

3. Authorized channelers.

 Channelers authorized to take and submit prints: Idemia (previous Moropho Trust).

4. Required documents to initiate a background check.

10 prints on Form FD258 and signed authorization (form PDS-006).

5. Preferred method of submission of required information.

Will accept all methods of submission, but prefer online submissions

6. Are fingerprint cards from outside the state accepted?

Nevada accepts Physical 10 fingerprint cards only.

7. Process for non-criminal justice checks:

One set of ten prints required on FD258.

8. Time required for obtaining results of a non-criminal-justice background check.

Less than 30 days. Online submissions 5-10 business days.

9. Fees involved.

Local agency - yes; the amount varies, $23.50 for state submission, $12.75 - FBI. Accept business check, money order. DPS also bills companies who have set up commercial accounts for billing purposes. To set up a commercial account call 775-684-6262. Forms are also on-line at www.rccd.nv.gov.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

DPS maintains healthcare-related background check information for six months only. There are no other provisions for other industries currently.

12. Does the state have a RapBack program? If so, are there fees for participating?

Limited program for conceal and carry, education, and long-term healthcare professionals only.

Other notes or relevant information.

The requirement for CJIS training certification: applicant must complete awareness training and have a signed addendum. Renewals are required every year.

Last updated: August 2018.


New Jersey (NJ) Background Check Information

1. Agency with the authority to run the background check process

New Jersey State Police (NJSP)

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

Authorized NJ noncriminal justice agencies must have an FBI-approved statute to submit background checks to the FBI. There are numerous authorized statutes currently in use specific to each noncriminal justice agency. NJ criminal justice agencies are authorized to submit background checks to the FBI for criminal justice purposes as criminal justice employees (CJE).

3. Authorized channelers.

Private channelers are not authorized to submit fingerprint-based background checks to the NJ state repository. Only agencies with an assigned Originating Agency Identification (ORI) number can submit to the state repository.

4. Required documents to initiate a background check.

One non-expired valid photo identification document must be used at the time of fingerprinting. The photo identification document must be a single document. In addition, the NJ authorized state contracted vendor requires the completion of a Universal Fingerprint Form prior to scheduling and completing the fingerprint process.

5. Preferred method of submission of required information.

The preferred method of submission is in person.

6. Are fingerprint cards from outside the state accepted?

NJ will not accept fingerprints cards from another state to process on behalf of that sending state. However, NJ will accept hard cards via U.S. Postal Service from outside states for applicants seeking a NJ background check for employment or licensing purposes in NJ. Live Scan created mailed cards are preferred. Also, please see response to #7 below.

7. Process for non-criminal justice checks:

NJ criminal justice agencies have the ability to submit fingerprints-based background checks for criminal justice purposes on vendors and contractors doing business with their respective criminal justice agency. For noncriminal justice purposes, NJ uses an authorized, state-contracted vendor for authorized noncriminal justice agencies to submit fingerprint based background checks. Individuals can also request an in-state fingerprint based personal records check on themselves utilizing the state contracted vendor. When fingerprints are required, one state card (SBI 19) and one federal (FD258) card must be submitted. Cards can be submitted for noncriminal justice fingerprint submission in cases where the subject does NOT reside, work, or attend school within a 10 mile radius of the NJ borders. For criminal justice purposes, each NJ criminal justice agency will submit digital fingerprints using their Live Scan device when fingerprinting criminal justice employees for criminal justice purposes; this is the preferred method.

8. Time required for obtaining results of a non-criminal-justice background check.

Authorized noncriminal justice agency results are typically available within one week from processing. Criminal justice agency submissions for criminal justice purposes submitted via Live Scan are typically received by the requesting agency in less than one hour.

9. Fees involved.

There are fees associated with background checks for noncriminal justice purposes in accordance with N.J.A.C. Title 13. There are fees for taking fingerprints, running checks against state repository databases, and for running checks against FBI databases. The NJ authorized state contracted vendor accepts credit/debit cards, pre-paid debit cards, and personal checks. There are no fees for criminal justice background checks requested by criminal justice agencies for criminal justice purposes.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

Criminal justice agency fingerprint submissions conducted on contractors for criminal justice purposes are not retained. Those criminal history background check results are only accurate up to the date the subject was printed. Subsequent fingerprint resubmissions are required for updated criminal history checks.

12. Does the state have a RapBack program? If so, are there fees for participating?

N/A

Other notes or relevant information.

N/A

Last updated: January 2019.


New York (NY) Background Check Information

1. Agency with the authority to run the background check process

New York State Division of Criminal Justice Services

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

Yes, 9 NYCRR 6051.1(a)(3). This law gives provides authority to qualified entities that need to background vendors for support of their systems that may include criminal history information.

3. Authorized channelers.

There are no authorized channelers.

4. Required documents to initiate a background check.

Fingerprint card, state of residency identification (i.e., driver’s license, photo ID, passport ID).

5. Preferred method of submission of required information.

e. In New York, Fingerprint inquiry responses are delivered to the qualifying agency’s secure inbox that resides on the NYS Integrated Justice Portal. This is a state supported system.

6. Are fingerprint cards from outside the state accepted?

Yes, hard copy card submitted to DCJS or to a certified fingerprint vendor site (IDEMIA).

7. Process for non-criminal justice checks:

The contracting local agency is required to do the suitability determination on contractors and vendors that they use. One sets of prints is required.A state card is not required in addition to the FD258. If necessary, fingerprints may be submitted on cards, but it is not preferred. Fingerprints may be submitted electronically.

8. Time required for obtaining results of a non-criminal-justice background check.

Minutes, on average.

9. Fees involved.

There are fees for taking fingerprints and for running checks against state repository databases. There is not a fee for running checks against FBI databases. The form of payment accepted is credit through individual escrow accounts.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

No.

12. Does the state have a RapBack program? If so, are there fees for participating?

Not applicable.

Other notes or relevant information.

The NYS Office of Information Technology Services maintains the State’s CJIS related systems. These staff are vetted by our State’s CJIS Systems Agency – The New York State Police.

Last updated: February 2019.


Ohio (OH) Background Check Information

1. Agency with the authority to run the background check process

Ohio Attorney General’s Office – Bureau of Criminal Investigation
https://www.ohioattorneygeneral.gov/Law-Enforcement/Bureau-of-Criminal-Investigation

1560 State Route 56 SW, London, OH 43140, Phone: 740-845-2215 | Fax: 866-401-2826

Rickeya.Franklin@OhioAttorneyGeneral.gov

2. State statute (Pub. L. 92-544) or authority that authorizes submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

No – vendors and contractors involved in the administration of criminal justice at the criminal justice agency are background checked under purpose code.

3. Authorized channelers.

 There are four approved vendors in Ohio that sell webcheck equipment to private companies and also serve as capture sites sending civilian fingerprints for licensing and employment to BCI.

4. Required documents to initiate a background check.

Fingerprints and payment.

5. Preferred method of submission of required information.

Channelers

6. Are fingerprint cards from outside the state accepted?

All persons outside of Ohio must mail the fingerprint cards and payment to BCI.

7. Process for non-criminal justice checks:

Once fingerprints and payments are received, the fingerprints are run against the CCH database to see if there is a match.

One set of fingerprints if the Ohio background check is needed and one set of fingerprints if the FBI background check is needed. The state card is only required if the Ohio background check is needed.  The FD258 card is for the FBI background check only. Cards can be used by anyone residing outside of Ohio and anyone in Ohio who has attempted to submit fingerprints electronically, but their quality was not good enough for the system to accept. Anyone within Ohio must attempt to submit electronically.

8. Time required for obtaining results of a non-criminal-justice background check.

According to Statute, BCI has 30 days to process background check results.

9. Fees involved.

Vendors/contractors for our office, or other law enforcement agencies are free; if the vendor/contractor is for a non-law enforcement agency the regular fees apply. Ohio background checks are $22. FBI Background checks are $24. For mailed fingerprint cards - personal check, money order, certified check or company check. For electronic fingerprints the submitting agency is billed.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

Ohio uses Peak Performance CJIS Online for statewide security awareness training and approved background check tracking. The date of the last completed background check is entered in the system for approved individuals.

12. Does the state have a RapBack program? If so, are there fees for participating?

Yes, Ohio has a state-specific RapBack program; there is a yearly fee of $5 for each enrollee.

Other notes or relevant information.

For CJIS training certification, terminal operators must complete the LEADS certification test within the first six months of initial assignment and biennially years thereafter. System administrators must complete level four security awareness training within six months of initial assignment and biennially.

Last updated: October 2018.


South Carolina(SC) Background Check Information

1. Agency with the authority to run the background check process

South Carolina Law Enforcement Division (SLED)

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

For criminal justice agencies, the CJIS Security Policy allows for fingerprint-based background checks. We do not have authorization to run nationwide checks for noncriminal justice agency vendors/contractors.

3. Authorized channelers.

No authorized channelers.

4. Required documents to initiate a background check.

An Employee Non-Disclosure Agreement and Authorization of State and National Criminal Records Check form, a Fingerprint card, State of residency identification (i.e., driver’s license, photo ID, passport ID).

5. Preferred method of submission of required information.

US Postal Service

6. Are fingerprint cards from outside the state accepted?

Yes, hard copy card submitted to SLED.

7. Process for non-criminal justice checks:

The contracting local agency is required to conduct vetting on contractors and vendors that they use. These documents are audited triennially by SLED. Once a vendor has established agreements with three or more law enforcement agencies within the state, SLED agrees to handle vetting responsibilities for that vendor. When fingerprints are required, one set of prints must be submitted. There is not a state card required in addition to the FD258. Fingerprints may be submitted on cards. Electronic submissions are not preferred.

8. Time required for obtaining results of a non-criminal-justice background check.

Within one week.

9. Fees involved.

There are no fees.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

All contractors have to be fingerprinted every two years.

12. Does the state have a RapBack program? If so, are there fees for participating?

N/A

Other notes or relevant information.

N/A

Last updated: January 2019.


Tennessee (TN) Background Check Information

1. Agency with the authority to run the background check process

Tennessee Bureau of Investigation
https://www.tn.gov/tbi.html

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

No state statute; processed under the federal authority.

3. Authorized channelers.

There are authorized channelers.

4. Required documents to initiate a background check.

The applicant/volunteer would need to have information from an authorizing agency, such as their ORI#, the appropriate reason fingerprinted code, etc.

5. Preferred method of submission of required information.

TN contracts with a fingerprint service provider to handle all of the scheduling, etc.

6. Are fingerprint cards from outside the state accepted?

TN doesn't accept PAPER fingerprint card submissions from anyone. Cards can be mailed to their fingerprint service provider, who converts and submits them electronically.

7. Process for non-criminal justice checks:

Processed under federal authority. TN doesn't accept PAPER fingerprint card submissions from anyone. Cards can be mailed to the fingerprint service provider, who converts and submits them electronically.

8. Time required for obtaining results of a non-criminal-justice background check.

Usually two business days.

9. Fees involved.

All fees are collected by the fingerprint service provider. The total fee (TBI/FBI/vendor) is $32.65 ($30.15 for a volunteer).

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

Not currently.

11. Does the state have a RapBack program? If so, are there fees for participating?

 

Other notes or relevant information.

N/A

Last updated: October 2018.


Texas (TX) Background Check Information

1. Agency with the authority to run the background check process

Texas Department of Public Safety
https://www.dps.texas.gov/

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

Yes, Texas Government Code 411.087 allow Texas and other authorized entities the ability to obtain FBI criminal history information. Individual Texas Government Codes, under Chapter 411 Subchapter F, allow for fingerprinting of vendors.

3. Authorized channelers.

There are no authorized channelers.

4. Required documents to initiate a background check.

Non-criminal justice agency vendors need to set up an appointment with the fingerprinting vendor using a service code (purpose), they need to have a valid ID and sign the authorization language prior to obtaining prints. Prints are sent to DPS electronically.

Criminal justice agencies can obtain vendor fingerprints on hard cards, or may set up an appointment with our fingerprinting vendor using a service code, sign the authorization language, and then submit the hard cards to DPS.

5. Preferred method of submission of required information.

The preferred method of submission is online via the Fact Clearinghouse Applicant of Texas (FACT Clearinghouse).

6. Are fingerprint cards from outside the state accepted?

Yes, we process hard cards for out-of-state vendors if they are contractors to a criminal justice agency. We receive the hard cards directly. If they are vendors for authorized non-criminal justice agencies, they can submit the hard cards to our fingerprinting vendor.

7. Process for non-criminal justice checks:

  1. Agencies have to request access to our FACT Clearinghouse to obtain both state and FBI criminal history information. They have to have legislative authority to access the FACT Clearinghouse.
  2. Once approved, we submit a request to the FBI for an ORI number if they are a non-criminal justice agency. Criminal justice agencies will have an applicant ORI established.(1 and 2 can be interchangeable – need to have authority to request an ORI number as well.)
  3. Once we receive the ORI number, we provide it to our vendor to allow for electronic fingerprinting.
  4. Vendor provides a service code that we provide to agency. Agency can begin fingerprinting their vendors.
  5. Individuals need to schedule an appointment to be fingerprinted. Fingerprints are sent to us electronically.
  6. DPS processes the prints and provides both the Texas and FBI criminal history information through the FACT Clearinghouse.

*Criminal Justice agencies can choose to submit fingerprint their vendors by hard card and submit the information directly to us. If they choose to do so, they will skip steps 3-5 and mail the finger prints to DPS for processing.

When fingerprints are required, one set of prints should be submitted. The state does not require a state card in addition to the FD258. Fingerprints may be submitted on cards and they may be submitted electronically but they have to be in the FBI EBTS format. We won’t take an electronic copy of a fingerprint card.

8. Time required for obtaining results of a non-criminal-justice background check.

Once we receive the prints, we quote 48 hours but normally it is available the following day.

9. Fees involved.

The fee for taking fingerprints – if taken by our vendor, is $10.00 per transaction. The fee for running checks against state repository databases is $15.00 for non-criminal justice agencies. There is no fee for criminal justice agency vendors. The fee for running checks against FBI databases is $12.00 for non-criminal justice agencies. There is no fee for criminal justice agency vendors.

For payment, the majority are collected up front for applicant by credit card but some locations also take money orders. We have certain state agencies that we bill on a monthly basis.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

Yes, the FACT Clearinghouse allows for sharing of criminal history information if the vendors were printed for the same purpose. Criminal justice agencies can easily obtain the information and share with another criminal justice agency. Non-criminal justice agencies may have to re-fingerprint the contractors if the authorization allowing for the fingerprinting of contractors are not the same.

11. Does the state have a RapBack program? If so, are there fees for participating?

 

Other notes or relevant information.

Please note that it takes approximately around 120 days for an authorized agency to receive an ORI for fingerprinting.

Also, note that if an applicant’s fingerprints are rejected twice by the FBI, the agency the applicant is being fingerprinted for is notified to inform them that they can submit a name-based search to the FBI.

Last updated: December 2018.


Utah (UT) Background Check Information

1. Agency with the authority to run the background check process

Utah Department of Public Safety – Bureau of Criminal Identification

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

No state statute, authority is FBI CJIS Security Policy.

3. Authorized channelers.

There are no authorized channelers.

4. Required documents to initiate a background check.

Application to become a qualifying entity, a signed consent form with reference to privacy rights, and fingerprints.

5. Preferred method of submission of required information.

The preferred method of submission is online.

6. Are fingerprint cards from outside the state accepted?

Yes – Live Scan/hardcopy fingerprint card.

7. Process for non-criminal justice checks:

Submit fingerprints to FBI and track background check through a user management system. One set of prints is required. A state card is not required in addition to the FD258. Fingerprints can be submitted on cards or electronically.

8. Time required for obtaining results of a non-criminal-justice background check.

Utah’s processing time may take up to 48 hours and the FBI processing time may take up to 48 hours (worst case scenario).

9. Fees involved.

None.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

Yes – NGI Rapback.

12. Does the state have a RapBack program? If so, are there fees for participating?

Yes – NGI Rapback

Other notes or relevant information.

Utah uses NGI Rapback.

Last updated: February 2019.


Washington (WA) Background Check Information

1. Agency with the authority to run the background check process

Washington State Patrol

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

If a governmental agency (i.e., Department of Social and Health Services) has an approved PL 92-544 statute that includes vendors/contractors, they may conduct checks on vendors and contractors.

3. Authorized channelers.

There are authorized channelers.

4. Required documents to initiate a background check.

For fingerprints, fingerprints and fee are required for processing.

5. Preferred method of submission of required information.

If the background check is for name/date of birth only, online is the preferred submission method. Submission is also accepted by US Postal Service, authorized channelers, and in person.

6. Are fingerprint cards from outside the state accepted?

Yes. They must be mailed and, if governmental agency that has PL 92-544 statute requiring fingerprint background check and that agency has contracted with a Livescan vendor, they may submit their applicants from any site the vendor is located.

7. Process for non-criminal justice checks:

One set of fingerprints is required. A state card is not required in addition to the FD258. Fingerprints can be submitted on cards and, depending on which agency is submitting, electronically.

8. Time required for obtaining results of a non-criminal-justice background check.

7-14 business days.

9. Fees involved.

WSP's fee for taking fingerprints is $19; local law enforcement agencies charge various rates anywhere from $5.00 on up. The fee for running checks against state repository databases, if mailed, is $38.00, and if sent electronically is $20.00. The fee for running checks against FBI databases is $13.25. We accept check, money order or credit card. Cash is accepted if they come into out office.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

No.

12. Does the state have a RapBack program? If so, are there fees for participating?

Not applicable.

Other notes or relevant information.

Not applicable.

Last updated: February 2019.


Wyoming (WY) Background Check Information

1. Agency with the authority to run the background check process

Wyoming Division of Criminal Investigation, Criminal Justice Information Section
208 South College Drive, Cheyenne, WY 82007, 307.777.7181
http://wyomingdci.wyo.gov/dci-criminal-justice-information-systems-section

2. State statute (Pub. L. 92-544) or authority exists to authorize submission of CJIS background checks to the FBI database for vendors and private sector contractors who have direct access to criminal justice information/systems.

Wyoming has a state statute that provides for background checks for non-criminal background checks.

3. Authorized channelers.

 Channelers are not used.

4. Required documents to initiate a background check.

FD258 (Applicant Fingerprint Form) is required and typically is available at facilities where fingerprints are taken.

5. Preferred method of submission of required information.

US Postal Service or in person if available.

6. Are fingerprint cards from outside the state accepted?

Wyoming accepts FD258, Applicant Fingerprint Forms, completed by other law enforcement agencies from other states.

7. Process for non-criminal justice checks:

Information can be found at: http://wyomingdci.wyo.gov/dci-criminal-justice-information-systems-section/criminal-records-section/criminal-history-checks.

When fingerprints are required, typically only one set is required but two are preferred. A state card, in addition to the FD258, is required. Fingerprints may be submitted on cards but may not be submitted electronically.

8. Time required for obtaining results of a non-criminal-justice background check.

Typically 6-10 business days, not including transit time via US Postal Service or courier.

9. Fees involved.

There are no fees charged for individuals who are applying as CJIS-related contractors in support of law enforcement agencies in the state.

10. Does the state offer a central repository that allows for the saving of fingerprints and background check information that can be shared with other agencies within the state to indicate that an individual has already been approved and a background check successfully completed?

No, background checks are not retained.

12. Does the state have a RapBack program? If so, are there fees for participating?

There is currently not a RapBack program for non-criminal justice individuals.

Other notes or relevant information.

The requirement for CJIS training certification is Security Awareness training and successfully passing the written test within six months of application.

Last updated: August 2018.